Privacy Policy

1 Introduction and Scope

This Privacy Policy ("Policy") governs the processing of personal data of users of the Vantrix application ("App"), developed and operated by Cureonics LLC ("Cureonics", "we", "us", or "our").

Vantrix is a science-based, gamified focus and learning tool designed for teens aged 10–17 who have been diagnosed with or show symptoms of Attention Deficit Hyperactivity Disorder (ADHD). The App is available on iOS, Android, and web platforms and is designed for child users and their parents/legal guardians.

1.1. Legal Framework

• Turkish Personal Data Protection Law No. 6698 (KVKK)
• European Union General Data Protection Regulation (GDPR, (EU) 2016/679)
• US Children's Online Privacy Protection Act (COPPA, 15 U.S.C. §§ 6501–6506)
• Google Play Families Policy and Apple App Store Child Safety Guidelines
• Turkish Penal Code No. 5237 — Provisions regarding child protection and personal data
• Turkish Law No. 5651 on Regulation of Publications on the Internet

1.2. Definitions

2 Personal Data We Collect

Vantrix collects the following categories of personal data to provide its services. The scope of data collected from child users is kept to a minimum in accordance with legal requirements (data minimization principle).

2.1. Account Creation Data

• Email address (parent email for parental consent + child account info)
• Google OAuth authentication data (when Sign in with Google is selected)
• Username or nickname (real name is not required)
• Date of birth or age information (for age verification and content adaptation)
• Password (stored hashed and salted; never stored in plain text)

2.2. Profile and Personalization Data

• Interests and hobbies (optionally entered by the child)
• Personal goals and learning objectives
• Preferred work duration and break settings
• Language and interface preferences

2.3. Usage and Behavioral Data

• In-app activity data: completed tasks, focus time statistics, XP and badge achievements
• Timing data: session start/end times, pomodoro cycle statistics
• Virtual study room participation data (room entry/exit, duration)
• Interaction data: app navigation paths, click and scroll data
• Performance metrics: error reports, crash logs, app response times

2.4. AI-Processed Data

• AI task decomposition inputs: task descriptions and explanations entered by the user
• AI-generated outputs: decomposed subtasks and recommendations
• Personalization model data: preference and learning pathways based on user behavior

2.5. Parent Dashboard Data

• Parent's account and contact information
• Summary reports on child's progress (viewed by parent)
• Goals and rewards set by parent
• Coaching and support records

2.6. Technical and Device Data

• Device type, operating system and version
• Browser type and version (for web access)
• IP address (stored anonymized)
• Unique device identifiers (advertising identifiers are NOT collected)
• Cookies and similar tracking technologies (functional purposes only)

2.7. Data We Do Not Collect

• Medical diagnosis or treatment information
• ADHD medication usage information
• Precise location data (GPS)
• Contacts, call logs, or SMS data
• Biometric data (fingerprint, facial recognition)
• Advertising identifiers (AAID, IDFA)
• Direct messaging content between children (no DM function exists)

3 Processing Purposes and Legal Bases

4 Child Privacy and Special Protection

As Vantrix's primary target audience is children (ages 10–17), the highest standards for child privacy are applied.

4.1. COPPA Compliance

1. Verifiable Parental Consent (VPC) is obtained for all users under 13 before account creation.
2. Parental consent is verified through email verification + additional identity confirmation.
3. Parents have the right to review, modify, or delete their children's data at any time.
4. Data collected from children is kept to the minimum strictly necessary for service delivery.
5. No child data is sold, rented, or shared with third-party advertisers or data brokers.

4.2. Child Data Under KVKK

• Requires parental/guardian consent for all child users (ages 10–17).
• Does not process sensitive personal data (health data) belonging to children.
• Classifies child data as a separate category in its Data Processing Inventory.

4.3. Safe Social Environment

• No direct messaging (DM) feature exists within the app.
• All interactions in virtual study rooms are monitored by automatic content filters and human moderators.
• Inappropriate, harmful, or bullying content is immediately detected and removed.
• Children are prevented from sharing personal contact information with other users.
• Parents can manage their children's social interaction access from the parent dashboard.

5 AI Data Processing

5.1. AI Processing Principles

• Purpose Limitation: AI is used only for task decomposition, learning recommendations, and personalization.
• Data Minimization: Only data necessary for processing is sent to the AI model.
• Anonymous Processing: User data is anonymized for AI model training; no individual profiling.
• No Automated Decision-Making: AI does not make automated decisions with legal effects on the child.
• Error Tolerance and Oversight: AI outputs are periodically subject to human review.

5.2. Third-Party AI Services

• A Data Processing Agreement (DPA) is signed with each service provider.
• Service providers' COPPA, KVKK, and GDPR compliance is audited.
• Child data cannot be used for the AI service provider's own model training.
• The list of AI service providers is published in Annex A of this Policy.

6 Data Sharing and Transfer

6.1. Third-Party Sharing

Vantrix does not share user data with advertisers, data brokers, or profiling service providers under any circumstances. Data sharing occurs only in the following cases:

• Service Providers: For technical services — only under a Data Processing Agreement (DPA).
• Legal Requirements: Pursuant to court orders or authorized administrative bodies.
• Safety: Reporting emergencies threatening children's safety to law enforcement.
• Corporate Changes: In case of merger, acquisition, or asset sale — users are notified in advance.

6.2. International Data Transfer

• Adequacy decisions of the Personal Data Protection Board under KVKK Article 9 are followed.
• Standard Contractual Clauses (SCCs) under GDPR Article 46 are applied.
• Service providers compliant with the EU-US Data Privacy Framework are preferred.
• COPPA-equivalent protection is evaluated for all child data transfers.

7 Data Security

7.1. Technical Measures

• Transport Encryption: All data transfers encrypted with TLS 1.3.
• Storage Encryption: Data stored encrypted with AES-256.
• Password Security: Passwords hashed and salted with bcrypt/Argon2.
• Access Control: Role-based access control (RBAC) and least privilege principle.
• Infrastructure Security: Firewall, DDoS protection, IDS/IPS active.
• Code Security: Regular security audits and independent penetration tests.

7.2. Administrative Measures

• Confidentiality Agreements: All personnel sign confidentiality agreements.
• Access Restriction: Child data access limited to specially trained personnel.
• Training: Regular child privacy and data protection training.
• Incident Response: Authority notification within 72 hours, user notification within 7 days.

8 Data Retention Period

9 User Rights

9.1. Rights Under KVKK (Article 11)

1. Learn whether personal data is being processed
2. Request information if personal data has been processed
3. Learn the purpose of processing and whether it is used accordingly
4. Know third parties to whom data is transferred
5. Request correction of incomplete or incorrect data
6. Request deletion or destruction under KVKK Article 7
7. Request notification of corrections/deletions to third parties
8. Object to results arising from automated analysis
9. Claim compensation for damages from unlawful processing

9.2. Rights Under GDPR

• Right of access (Article 15)
• Right to rectification (Article 16)
• Right to erasure / "right to be forgotten" (Article 17)
• Right to data portability (Article 20)
• Right to restriction of processing (Article 18)
• Right to object (Article 21)
• Right not to be subject to automated decision-making (Article 22)
• Right to lodge a complaint with a data protection authority

9.3. Parental Rights Under COPPA

• Review all personal information collected from the child
• Withdraw consent for data collection and use
• Request deletion of the child's personal information
• Ensure account closure if consent is withdrawn

9.4. How to Apply

• Email: [email protected]
• In-app: Settings > Privacy > Data Request
• Web form: vantrix.app/privacy-request

Applications are responded to within 30 days after identity verification (per KVKK and GDPR).

10 Cookies and Tracking

Vantrix does not use any analytics, marketing, or third-party tracking cookies.

11 Advertising Policy

12 Open Source and Transparency

• Code Audit: Independent researchers can verify data processing from source code.
• Community Contribution: Early detection of vulnerabilities by the community.
• Vulnerability Reporting: Report to [email protected] under our responsible disclosure policy.

13 Policy Changes

• Updated Policy published at vantrix.app/privacy.
• All registered users (parents) notified by email.
• Visible in-app notification displayed.
• Explicit consent re-obtained for significant child data processing changes.
• Previous versions archived and accessible.

14 Contact

15 Applicable Law and Jurisdiction

This Privacy Policy is subject to the data protection legislation of the user's country of residence. For users in Turkey, KVKK No. 6698 applies; for EEA users, GDPR applies; for US users, COPPA provisions apply. Competent courts and data protection authorities of the relevant country have jurisdiction.

Last Updated: March 24, 2026 | Version 1.0
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